Kitchen - being discontinued as a department. Kept griddle, toaster, egg boiler, hot water heater, 3 coffee urns, 4 large new thermos, emotional support cooler, and some utensils. Everything else was taken to be donated.
Attendees this weekend included: Fusion, Laura (who was just stunned and incredibly grateful for the help), Plum, Blackwater, Solomon, Beardo, and Goat.
Massively great for team building. Definitely need to hype and build up more community/coordinator involvement next CB.
Both pods sorted, re-inventoried, and neatened up - some stuff was put away wet and some of that didn't survive.
Lost one pop-up due to a surprise wind gust while working. Almost lost two, but Blackwater and Solomon were able to cannibalize one of the damaged ones to fix the other. Still need to replace one of them.
Laura will finalize updated inventory and share.
Vendors/Procurement
No need to utilize UTVs as carts, we secured carts for shuttle and general coordinator use
Still renting two for Safety/DPW use, shouldn't need new controls for managing keys
United has confirmed light tower and water trailer
Wristbands are ordered, waiting for final approval from Arnett art department
Renting a heater & 100 gallon propane tank for Ranger HQ
Heater through United Rentals
Propane vendor separate: Bedford Valley Petroleum & Propane
U-Haul trailer should be all set, rental place said it should be no issue
Hatter to pick up, requires a 2" trailer
Ice order going in tomorrow
CHORE: Whatever to double check on POD shipping
Insurance
See above in New Business
BEGIN Executive Session
END Executive Session
CHORE: Hatter taking point on scheduling Coverage
Have the land Monday to Tuesday
JaydeRaven can come Tuesday AM through Tuesday AM
Hatter may come up Tuesday Afternoon/ Wednesday Morning through Monday AM
Tovia Thursday AM, possibly earlier depending on conditions
Dave Tuesday PM/Wednesday AM thru Monday AM
Hazmat Wednesday PM thru Tuesday PM
Lotus can't attend
Whatever likely Tuesday AM thru Tuesday PM, may need to leave for the day Friday
Wax aiming for Wednesday (noonish) at some point / Leaving Monday
CHORE: Hazmat to provide Ticket Aid info to Wax
CHORE: Wax to send RIDE emails
CHORE: Wax and Whatever RIDE and Ticket Aid Refunds
Committees
Governance & Finance
No August Meeting
Dave is working on a procedure for vetting event Producers
Will be necessary for MALC, CB
Whatever is working on Taxes, due Nov 15th
Miles has requested to review the 2024 return
Auditing Setup
Tovia has Wells access, still having issues with Schwab
Need to define better policies/methods for Quickbooks
Waiting till post Constellation to make major effort here
Operations
See above on Constellation
Safety
Wax reached out to friend in disaster preparedness, their expertise not really applicable
Making progress on a Unified Contingency Plan
Targeting PDF 2026
We'll use the Constellation 2024 plan for the event this year
CHORE: Wax to Schedule the Safety meeting for Sunday October 5th, 8pm
Hazmat to run
Needs to be announced on #cb-crew
CHORE: Whatever/Wax to order, print, bind copies of the safety plan
Technology
August meeting cancelled
Setting up for Quail at Constellation
Investigating a few dead keys on Chromebooks (i?)
i.e. the i an e keys
Sanctuary will be centrally located at CB, so WiFi should work
Approximately where Camp Dreadful was last year
Centrally located, hopefully can position so it's not loud in there
Becomes a placement job to keep the neighborhood quiet
Wax purchased small WiFi router to cover central area at both burns
Conduct
On-boarded new members
Wax is hoping to get serious about Penguin(s) post CB
Has to update Peacock first
Still have some outstanding cases from CB24 and PDF25