Typical Event Summary

Typical Population and Demographics

Operating Schedule

• Event Set-up: event volunteers only
• Tuesday 1500 - 2000
• Wednesday 0900 - 1500
• Early Entry: preapproved artists and theme camps
• Wednesday 1500 - 2000
• Thursday 0900 - 1700
• Gate Open: all ticketed participants
• Thursday 1700 - 2400
• Friday 0900 - 2400
• Saturday 0900 - 1800
• Event End: participants must leave
• Monday 1200
• Event Teardown: event volunteers only
• Tuesday



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Admission Policies

• Tickets will not be sold at the Gate.
• Participants must present a valid legal ID that matches the waiver signed while purchasing their ticket online.
• If the participant is under 18 years of age, a parent or guardian must sign a waiver on behalf of their children prior to arriving at PDF. A separate waiver must be signed on behalf of each minor. Prior arrangements must be made in cases where a minor’s parent or guardian is not attending PDF with the minor.

Hazard Assessment

Terrain & Site

Fire Art

Flame effects

• All art utilizing fire will be inspected on site and must comply with all necessary NFPA codes as well as Event Burning Art guidelines.
• Safety team reserves the right to re-inspect any fire art installation at any time.
• No flame effect deemed unsafe will be permitted to be used during the event.
• No large-scale Flame Effects using 40 or more gallons of fuel without explicit approval by the Board of Directors.
• Flame Effects shall be secured and constructed in a way that the burning surface is at least 6” from the ground to prevent baking or scarring of the ground surface.
• All fuel lines are to be manufactured and rated for the materials they carry.
• If winds exceed 15 mph, all Flame Effects must be put out.
• Any towers or artwork that incorporates fire shall be secured from the wind and safety perimeter increased appropriately.
• Flame Effects must be extinguished at the request of any Ranger or Safety personnel.
• No Flame Effect shall be left unattended. At least one camp member will be designated flame effect operator and be within visual distance at all times.
• If found unattended while lit, flame effects may be extinguished and/or confiscated if there is sufficient hazard.
• A 15 foot zone around the Flame Effect must be free of any flammable materials such as but not limited to; cloth, paper, tents, plastic, etc
• An appropriate safe perimeter will be maintained at all times to prevent injury to participants.
• All fuel storage is to be identified by type and amount on a site layout of the camp.
• Appropriate extinguishers for the contained fuels will be stored within reach of all flame effects and fuel storage areas.

Fire Performance

• All fire performances are to only perform with props they are familiar and comfortable with.
• All fire performances are to be done away from property (tents, shade structures, etc) and other people.
• Fire performers can only perform with a safety watching over them with duvetine and/or a wet towel on hand. No more than two performers for any one safety.
• All fire performance is prohibited inside or under any of the structures, including temporary structures or existing structures on site.
• No Fire performances under any overhead wires. Props are to be spun off away from others or their property. In all cases of Fire Performance, fuel dumps should be secured and away from all open flames.

Burnable Art

• All art burns will take place in designated locations as approved by DPW and Fire Safety to ensure fire spread is controlled and to minimize terrain scarring.
• Art burns are performed in coordination with the Burning Arts & Response Team to ensure fire protection and suppression tools are in place and ready.
• The Art team will coordinate with the BART team when fueling of the art will begin. Ensuring that a safety perimeter is set around the art to restrict access to the art. Only BART members or their designees shall handle accelerant materials and pyrotechnics.
• The perimeter team will be properly manned and maintain a preplanned perimeter around the art to ensure that all participants keep a safe distance from the art during fueling, ignition, growth and free burning stages of fire.
• All art is built with specific limitations to the materials used in construction to eliminate hazards to health and the environment when burned.

Structures

Shelters and Shade

• Temporary structures, including tents and shade canopies, are constructed or assembled onsite by event volunteers, participants, and vendors.
• These structures shall be anchored appropriately to withstand high winds and minimize risk of collapse.
• Rebar or stakes used as anchors shall be driven flush with the ground surface or covered by approved mushroom caps to prevent tripping and impalement hazards.

Climbable Art

• Art installations appear inviting for some participants to climb regardless of intention by the artist.
• All efforts will be made by the event and the artists to assure sturdy construction regardless of intention for it to be climbed or not.
• Art deemed climbable by the artist is stated as “climb at your own risk”.
• DPW and the Art Safety Liaison shall be the final authority on the structural integrity of any piece of art. They may require an exclusion zone or instruct the artist to disassemble the art at any time if it appears to present a hazard to participants.

Environmental

Weather

Other Hazards

Resources

Board Of Directors

• Branden “Wax” Hall - President
• David Wilkes - Vice President
• Alex “Whatever” Cramer - Treasurer
• PJ “Hatter” Linke
• Kelly “Lotus” McMahon
• Tovia “Goddess” Bat-Leah
• Chris "Jayde Raven" Noecker
• Michael "Hazmat" Fagan

Onsite Departments

• Art Grants
• B.A.R.T. (Burning Arts & Response Team)
• DMV
• DPW
• Exodus
• LNT
• Fire Perimeter
• Fire Conclave
• First Aid
• Gate
• Greeters
• Ice Sales
• Lamplighters
• Parking
• Participation / Information Space Station
• Placement
• Rangers
• Sanctuary
• Sound

Tools

• Water extinguishers
• ABC extinguishers
• Wildland fire tools
• Traffic cones
• Directional flashlights
• Snow fencing
• Portable lighting
• Event maps
• Hardcopy EAP
• Radios (MURS channels)
• 1 - Safety (Rangers/First Aid/Fire)
• 2 - Ops (Gate/Greeters/Parking/Sound/etc.)
• 3 - Sanctuary
• 4 - Sleep (On-call, but sleeping)
• 5 - Shuttle (mobility shuttle)
• Vehicles
• Golf Carts
• Water trailer with pump and hose

Local Resources

• See  🐴⁠⁠Venue Specific - Coal Creek Ranch⁠  for further details on local response agencies and medical facilities.

Action Plans & Protocols

Incident Command Structure

• If outside their scope to manage, the first involved volunteer shall notify and transfer command of an incident to the Shift Leads on duty
• In cases where there are no shift leads, the Department Coordinator shall hold the function of the shift lead
• If further escalation is warranted, Shift Leads shall transfer command to the Department Coordinator
• Each Department Coordinator will have the final say in most daily operational & logistical matters.
• If/When listed Action Plans are enacted, Command listed herein will supersede conditions considered “daily operational & logistical matters”.
• BOD is a resource for Departments Coordinators to assist them in evaluating decisions.
• BOD will make decisions in matters of Policy, Finance, Legal, and Risk Management.