Meeting ID: 750 660 4772
Wax, David, Lotus, Hatter, Whatever, Tovia, Hazmat, JaydeRaven
Wax, David, Whatever, Hazmat, Hatter, JaydeRaven, Tovia
- Need to schedule!
- January Board meeting to be scheduled offline
- Board Retreat
- Possibile dates
- Jan 2-4
- 6 - Wax, Whatever, Tovia, Hatter, Jayde, Dave
- 1 - Hazmat a weak maybe
- Feb 6-8
- 6 - Wax, Whatever, Lotus, Jayde, Hazmat, Dave
- 1 - Maybe Hatter
- 1 - No Tovia
- Feb 20-22
- 3 - Lotus, Dave, Hazmat
- Venue & Timing
- CHORE: Tovia, Wax investigating venues for Jan 2-4
- Book Fri-Mon
- Intent is to start early Saturday, go all day
- Sunday morning work session, leave Sunday evening
- Look for venues near an airport
- Hazmat can get a direct flight to BWI
- Event procurement proposal still in process
- No updates
- Generative AI proposal
- Wax has been gathering other organizations generative AI policies to find good ideas that might fit our needs
- No real progress expected until Spring
- Bryan Rich (Famous Reading) charity
- Make FPCS donation?
- In general, donations is something we could be using the Miles/Board Discretionary fund for
- These funds probably need to further the mission/vision of FPCS
- Investing in the communities where
- Proposal: Donate $200 to the Brian Rich Toy Drive on behalf of FPCS from the Board Discretionary Fund
- Motion made by Wax, seconded by Hazmat
- Passes unanimously
- CHORE: Whatever to make this donation promptly
- Promote to community?
- May not want to set a precedent of promoting charities
- Small retirement gift for Aye - WaWax will coordinate on Slack
- JaJaydeRaven is in the process of sending!
- Jayde to post Venmo details so we can kick in to pay for it
- Like in the past, this is funded by board members, not org funds
- Request to sponsor an Afrikaburn project (financial pass-through for donations?)
- Still coming together
- Medical Contractors
- MiMichael FaganMet with Outlier
- Requested a proposal by beginning of January
- We would not provide first-aid supplies, food, lodging, just camping space
- We would provide the first aid structure, larger infrastructure
- CHORE: Hazmat to provide the spec he used for quoting services
- PC has requested we look into whether this is a problem we actually have
- Definitely a cultural change, also likely a change to ticket cost
- May be able to branch out into other services (security)
- Project: Develop Site Specific Evacuation Plans
- This is also something Outlier may be able to asist with
- Likely a thing billed hourly to help flesh our plan out
- Goal is to get this out before PDF
- Also talking to PDF Comms to write copy for email, website, FB, on how to communicate emergencies to participants
- Project: Updated universal photography/videography policy
- MaMad Hatter
- Started from our existing policies, pulled examples from other regionals as well
- Shooting to have a draft by the next meeting
- Board nominations
- Process in progress!
- Currently four candidates, two of which are conscriptions
- Hoping to set up interviews in January
- Annual reports
- 2023 Annual Report
- Ready to publish - chore for WaWax
- 2024 Annual Report
- Assignments sent out
- Whatever has not looked yet
- Wilkes in process on Fiscal Overview, Land Search work summarization, and Funds segregation actions sections.
- 2025 Annual Report
- Assignments to be sent by WaWax in
November December
- MALC planning team met with Southeastern Roundtable group to further exploration into a joint event in 2027.
- Planning Committee Meetings have started
- PC in a good state, no unstaffed deparments, most fully-staffed
- Need to start contract negotiations
- PC has provided a list of requests for land improvements
- Addition of Ms. Information as producer (!!)
- First burn was PDF 2025 volunteering at Information Station
- Ran ISS for Constellation 2025
- Taxes for 2024 were filed timely
- Review of Statement of Financial Position and Statement of Activity financial statements have been internally reviewed and comments made are in process of implementation
- Governance and Finance Committee preparing to engage in the implementation of controls over (particularly) cash and near-cash investments. To be implemented in the first quarter of 2026.
- Overall, we are sound financially. Our investments continue to tracking with the major benchmark indices
- Liquidity needs are at a lull
- Anticipate clearing all (although they are few) Short-term Accounts Payable by year end.
- Anticipate final transfers of funds from PayPal and Operating Checking accounts to Schwab by year end, in accordance with our liquidity management practices.
- Burning Man Annual Recap
- Traditionally assembled by Liason and Producer/Event Leads
- CHORE: DD taking point to assemble answers for both events
- DCompression
- This was the first Burningman decompression event for Washington DC
- Fantastic event, well attended, large venue that was only 1/2 used
- Operations went smoothly and the event was hailed a success by both leadership and the event participants
- Naughty Snowball
- xWhatever: ticketed burner only feels very different, energy is more "burner"
- Could maybe even partner with Mischief
- Something to do in the off-years for MALC
- Offers a way to provide grants to Theme Camps and Artists in the winter
- PDF Meetup (unofficial)
- WhWhatever how'd this go?
- Attended by 3 BOD, 2 Producers, and a lead
- Generally a good time, having to last-minute move the event killed attendance
- Wax hoping to do more online outreach with videos and such outside of FB (still)
- Starting with "How to use a radio"
- See above about emergency plan
- Wax working on updates to Peacock and open sourcing it and the Flamingo boxes
- May migrate to Stripe from PayPal
- Bunch of small bugs/features that need to be incorporated
- Every Peacock sprint co-incides with Wax having PTO to burn
- Wax working on permission cleanup
Meeting adjourned at 21:19